1. INTRODUCTION

2. TENDER OPENING

3. TECHNICAL EVALUATION

3.1 General

3.2 Tender’s Classes of Registration with Contractor’s Registration Board

3.3 Tender’s working experience in projects of similar nature and magnitude.

3.4 Examination of Bids

4. FINANCIAL EVALUATION

4.1 Arithmetic Errors

4.2 Comparisons of bidder’s tender sums with lowest tender

4.3 Comparisons of bidder’s tender sums with lowest tender

The Works

The works that are the subject of this tender comprises the proposed residential house at Plot No, Kinondoni Municipality, Dar es Salaam.

The works comprise construction of residential with associated civil and services. This tender evaluation report is for the builder’s work, associated services installation works as detailed in the Bill of Quantities. The tenders have been submitted by each bideer as detailed in this report.

Scope of the works

The works to be carried out under the contract comprise of the following:

Tender invitation

The following bidders were invited to tender for the works and bid documents were issued and collected by the following firms;

The tenders were to be returned to the office of in Dar es Salaam

Only two bids were submitted to the offices of in Dar es Salaam by the closing time for the submission of bids.

The bidders who submitted their bids are listed here below:

a) J

b) J

c) J

The tender sums, as read from the documents received, are shown in table 1 below, ranked from the lowest to the highest tender received together with the pre-tender estimate for the works:

Table 1: Tender Results and Pre-tender Estimate

S/N	TENDERER	Tender sum as indicated on Form of Tender(VAT Inclusive)(TZS)	Completion Period (Weeks)

Tender analysis and evaluation tables summarizing the results of the evaluation of all two tenders have been attached as tables 2, 3, 4, 5, 6 and 7 in this report.

Overall comments, conclusions and recommendations from analysis are presented in the following pages.

The tenderers who submitted their bids and who have been recommended for further examination and analysis were examined and evaluated as described in this report.

We have checked the classes of registration of the tenderer’s from the register of the Contractor’s Registration Board and have observed that the tenderers are registered as shown in Table 2. The selected tenderer shall be required to produce certified copy of registration, including that of payment of annual subscription fees.

Table 2: Classes of Registration of the Tenderers with Contractor Registration Board

S/N	Bidder’s Name	Class of Registration		Maximum value of Work under one Contract
		Civil	Bldg	Civil	Bldg

From Table 2, it is confirmed that some of the tenderers exceed their class limits

We have checked the submitted documents from all bidders from their past working experience in projects of similar nature, size and associated works. The following are our observation and findings from their submission as shown in table 3

Table 3: Past working experience in projects of similar nature, size and associated works

S/N	Bidder’s Name	No of projects of similar nature	No of projects of similar magnitude

From the Table 3, it is confirmed that some of the tenderers have no past working experience in projects of this nature and magnitude.

The bidding documents were examined for responsiveness to the general and technical submitted requirements and bills of quantities. The following submittals were required to accompany the bids:

a) Program of Works

b) Method Statement

c) Schedule of Resources

d) Procurement Schedule

The analysis of the received bids based on the above criteria is as indicated in Table 4.

Table 4: Declaration of Availability of Materials, Plant, Supervision and Skilled labour

The No. bidding documents evaluated are now assessed for the following:

a) Arithmetic errors

b) Comparison of bidders’ corrected tender sums with lowest tender

c) Comparison of Bill of sections summaries

d) Comparison of bidders’ rates for major items with each other and pre-tender

The tenders were checked for errors in extension, totalling and transfer to summaries. The Assesment results are as shown in Table 4 below:

Table 5: Arithmetic Errors

Tenderer	Tender Sum as indicated on Form of Tender(VAT INCLUSIVE)	Corrected Tender Sum- VAT INCLUSIVE	Error	Error as a % of BW

Tender	Corrected Tender Sum (VAT INCLUSIVE)	Pre Tender Estimates(VAT INCLUSIVE)	Deviation from the Pre-tender Estimate(VAT INCLUSIVE)	Deviation from the Pre-tender Estimate as a percentage(%)

From Table 6 above reveals the general high pricing of the tenders received from Contractor. For further analysis and evaluation refer item( Comments and observations)

Bidder’s Name

Programme of Works

Method Statement

Schedule of Resources

Procurement Schedule

The comparison of the bids with the lowest tender was done. The comparison is as shown in Table7

Table 6: Comparison of bidder's corrected bid price breakdowns with the lowest tender

TENDERER	Corrected Tender Sum (VAT INCLUSIVE)	Deviation from the Lowest Tender(Corrected) (VAT INCLUSIVE)	Deviation from the Lowest Tender as a percentage(%)